Selecting a new HR or Payroll solution is more than just making a list of requirements and wishes and putting them against the various providers. Many HR and Payroll solutions appear similar at first glance, with broad functional coverage and clear pricing models. The real value is in the details – the operation “under the hood. A thorough approach is therefore essential to find a solution that fits not only your current needs, but also the growth and ambitions of the organization.    

Where are the real differences?

The important differences – the ones that can really move your organization forward – only become clear when you look deeper:  

• Functionality in practice: What seems to work in a standard configuration may not go as smoothly in your particular process after all.  

• Cost: Seemingly simple pricing models can include hidden costs. For additional modules, customization or support, for example.  

• Flexibility: Not every solution can grow with your organization as well as across regional borders.  

• Usability: How easily can your team really work with the software? Is it intuitive and is there in-app support?  

• Service and support: Without the right support, even the best software can be frustrating. So, we also look at the knowledge and support level of the providers. Does the vendor or service partner offer proactive support, such as preventive monitoring and advice on new features?  

• Innovation: What does the solution’s roadmap look like? Is the vendor also investing in the future by using new technologies and infrastructure? Think about AI or connectivity.  

These factors play a crucial role in the satisfaction, cost control and effectiveness of your HR processes. They are true critical success factors. Yet it is a challenge for many organizations to identify them clearly during a selection process and assess vendor responses for their proper value. But with the right approach and guidance, you will ensure that you make choices that are fully aligned with your needs and ambitions. And Consultday can help you do just that.    

Our approach: from insight to the perfect match  

For years, we have been guiding organizations in making the right choice for a new HR or Payroll solution. How do we do that? Simple: with a structured and personal approach:  

• Creating clarity: We start with an extensive inventory. What do you need? Which processes do you want to support? Together with your team, we map this out sharply, including the long term.   

• Asking the right questions: What makes your organization unique? And what does a supplier really have to offer to match? We translate your requirements into a concrete and clear requirements package, including practical examples.  

• Using market knowledge: Thanks to our knowledge of the HR and Payroll market, we know where the strengths and weaknesses of suppliers lie. We help you select and approach the best parties for you.   

• Testing and validation: Demos, proof-of-concepts and reference visits: we show you not only what is possible, but also how it really works in practice   

• Choosing objectively: Together with your procurement team, we develop a clear and objective scoring method so that you can easily and fairly compare suppliers to make the best choice.  

• Ready for success! Once the best solution is chosen, we guide you through the decision-making process, negotiating a strong contract and transitioning to the new supplier.   

How Consultday makes the difference

We make a difference with our years of experience and in-depth knowledge of all the leading HR and Payroll solutions on the market. We know not only how the systems work in terms of content, but also how they prove themselves in practice over the long term, for example in terms of maintainability. In addition, we have insight into how suppliers and service partners really perform when it comes to support and cooperation. Thanks to our extensive network, we have strong ties, both formal and informal, with all market players. At the same time, we guarantee our independence: we have no commercial agreements with suppliers and always remain objective in our advice.  

Finally, after the selection, we can fully support you with the implementation and further optimization after Go Live. We take charge, so you can be sure that everything runs smoothly and your organization gets the most out of the solution.  

We hear regularly that organizations required to tender do not look (enough) at what they actually need – the actual reason for the tender. Thus, similar organizations and their given specifications are looked for, but every assignment or project is unique. Thus, a process is developed that does not (fully) match the needs. Good questioning is therefore very important throughout the process. We help you with that. 

Want to know more?   

Contact us to find out how we can help your organization choose the right HR solution. 

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